Do you use a signature in your work emails? If you don’t, I really encourage you to start using including an email signature at the bottom of your emails.
A good email signature conveys four key pieces of information:
- Who you are
- What you do
- Where you do it
- Ways to contact you.
What you include in your email signature should reflect the business you are representing and your role.
For instance, an email signature in a traditional corporate organisation might look like this:
____________
Laura Smarter
Administrative Assistant — Sales Department
Smarter Company
23 Smith Street PARRAMATTA NSW 2150
Phone: 02 8023 3208 Fax: 02 8024 4208
Email: lsmarter@company.com.au
Some of you might think it’s silly to include your email address in your email signature, but I find it helpful when I need to copy+paste someone’s email address so I think it’s helpful to include it.
Some people like to include their sign-off in their email.
Kind regards,
Laura
____________
Laura Smarter
Administrative Assistant — Sales Department
Smarter Company
23 Smith Street PARRAMATTA NSW 2150
Phone: 02 8023 3208 Fax: 02 8024 4208
Email: lsmarter@company.com.au
If I was working in a modern organisation with a strong social media presence, I would expand my signature even more:
____________
Laura Smarter
Administrative Assistant — Sales Department
Smarter Company
23 Smith Street PARRAMATTA NSW 2150
T: 02 8023 3208
E: lsmarter@company.com.au
@smartercompany facebook.com/smartercompany
Maybe you only want a short email signature?
____________
Laura Smarter
Administrative Assistant — Sales Department
Smarter Company
Direct: +612 8023 3208
Really, you can put anything and everything in your email signature, but don’t over-do it; you don’t want your email signature to be too OTT (over the top) or annoying. You might even want to include your company’s logo in your signature.
I really think it’s important to show that you care for the environment and encourage people to do the same. In this age of emails, there are still lots of people who print emails willy-nilly and waste paper. I always have this message at the bottom of my email signature
Please consider the environment before printing this email or any attachments
What do you put in your email signature? Do you have any tips to share with us?
i have my signature going across the screen so it’s not jus a mega block of information eg.
Lalalian Spectaculous | Coordinator of Magnificence | Department of Awesome
phone: 07 7777 7777 | fax: 07 7777 7777 | email: lalalian.spectaculous@awesome.com
we also use it as an opportunity to promote upcoming programs or events by including a sentence underneath our signature blocks with a link to more information.
I *love* the promotion idea! Almost as I love how you’re the Coordinator of Magnificence :)
I usually end the block with my details with an image spreading awareness on the environment. Here are the images that I usually cycle through – http://thecodeisclear.in/environment-wants-you-to-spread-a-message/
and http://thecodeisclear.in/more-email-signatures/